1. Introduction
The processing of personal data, for example the name, address, email address or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in compliance with the country-specific data protection provisions applicable to the DGM. By means of this privacy policy, we would like to inform you about the nature, scope and purpose of the personal data collected, used and processed by us. Furthermore, this privacy policy informs data subjects about the rights to which they are entitled. The DGM has implemented numerous technical and organizational measures to ensure the most complete protection possible of personal data processed via this website. Nevertheless, internet-based data transmissions may in principle have security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us via alternative means, for example by telephone.

2. Name and address of the controller responsible for processing
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the member states of the European Union, and other provisions of a data protection nature is:
Deutsche Gesellschaft für Musikpsychologie e.V. (DGM)
Prof. Dr. Kathrin Schlemmer (President)
Catholic University of Eichstätt-Ingolstadt
Ostenstraße 26
85072 Eichstätt
Email: kathrin.schlemmer@ku.de

3. Cookies
The DGM’s websites use cookies. Cookies are text files that are stored and saved on a computer system via an internet browser. Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters by means of which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the visited websites and servers to distinguish the individual browser of the data subject from other internet browsers that contain other cookies. A specific internet browser can be recognized and identified via the unique cookie ID. By using cookies, the DGM can provide users of this website with more user-friendly services that would not be possible without the setting of cookies. The data subject can prevent the setting of cookies by our website at any time by means of an appropriate setting of the internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, not all functions of our website may be fully usable.

4. Collection of general data and information
The DGM website collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the server log files. The following may be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the subpages accessed on our website via an accessing system, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the internet service provider of the accessing system, and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems. When using this general data and information, the DGM does not draw any conclusions about the data subject. Rather, this information is needed to ensure the permanent functionality of our information technology systems and the technology of our website, and to provide law enforcement authorities with the information necessary for prosecution in the event of a cyberattack. These anonymously collected data and information are therefore evaluated by the DGM on the one hand statistically and, furthermore, with the aim of increasing data protection and data security in our association, in order ultimately to ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

5. Registration on our website
Registration of users on the DGM homepage takes place only for the DGM annual conference or the DGM newsletter as well as within the framework of submitting contributions for the DGM annual conference. The personal data are collected and stored exclusively for internal use by the controller responsible for processing, i.e., for conducting the review procedure, conference organization, and sending the newsletter. With each registration, the IP address assigned by the internet service provider (ISP), the date, and the time of registration are also stored. These data are stored against the background that only in this way can misuse of our services be prevented, and these data can, if necessary, make it possible to clarify criminal offenses that have been committed. In this respect, the storage of these data is required to safeguard the controller responsible for processing. These data are not passed on to third parties as a matter of principle, unless there is a legal obligation to pass them on or the disclosure serves criminal prosecution. Registered persons are free to amend the personal data provided during registration at any time or to have them completely deleted from the data records of the controller responsible for processing. The controller responsible for processing shall at any time provide each data subject, upon request, with information about which personal data relating to the data subject are stored. Furthermore, the controller responsible for processing shall correct or delete personal data at the request or instruction of the data subject, insofar as no statutory retention obligations conflict with this. The entire executive board is available to the data subject as a contact person in this context.

6. Routine deletion and blocking of personal data
The controller responsible for processing processes and stores personal data of the data subject only for the period necessary to achieve the purpose of storage or insofar as this has been provided for by the European directives and regulations legislator or another legislator in laws or regulations to which the controller responsible for processing is subject. If the purpose of storage no longer applies or a storage period prescribed by the European directives and regulations legislator or another competent legislator expires, the personal data are routinely blocked or deleted in accordance with the statutory provisions.

7. Rights of the data subject
a) Right to confirmation
Each data subject has the right granted by the European directives and regulations legislator to obtain from the controller responsible for processing confirmation as to whether personal data concerning them are being processed. If a data subject wishes to exercise this right to confirmation, they may contact a member of the executive board at any time.
b) Right of access
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to obtain from the controller responsible for processing at any time, free of charge, information about the personal data stored about their person and a copy of this information. Furthermore, the European directives and regulations legislator has granted the data subject access to the following information: the purposes of processing; the categories of personal data processed; the recipients or categories of recipients to whom the personal data have been disclosed or will be disclosed, in particular recipients in third countries or international organizations; if possible, the planned duration for which the personal data will be stored, or, if this is not possible, the criteria used to determine that duration; the existence of a right to rectification or erasure of personal data concerning them or restriction of processing by the controller or a right to object to such processing; the existence of a right to lodge a complaint with a supervisory authority; if the personal data are not collected from the data subject: all available information about the source of the data; the existence of automated decision-making including profiling pursuant to Article 22(1) and (4) GDPR and—at least in those cases—meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject. Furthermore, the data subject has a right of access as to whether personal data have been transferred to a third country or to an international organization. Where this is the case, the data subject also has the right to obtain information about the appropriate safeguards relating to the transfer. If a data subject wishes to exercise this right of access, they may contact a member of the executive board at any time.
c) Right to rectification
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to request the immediate rectification of inaccurate personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of processing, to request the completion of incomplete personal data—including by means of a supplementary statement. If a data subject wishes to exercise this right to rectification, they may contact a member of the executive board at any time.
d) Right to erasure (right to be forgotten)
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to request from the controller that personal data concerning them be erased without undue delay, provided that one of the following reasons applies and insofar as processing is not necessary: The personal data were collected for such purposes or otherwise processed for which they are no longer necessary. The data subject withdraws their consent on which the processing was based pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing. The data subject objects to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) GDPR. The personal data have been processed unlawfully. The erasure of the personal data is necessary for compliance with a legal obligation under Union law or the law of the member states to which the controller is subject. The personal data were collected in relation to offered information society services pursuant to Art. 8(1) GDPR. If one of the above reasons applies and a data subject wishes to arrange for the erasure of personal data stored at the DGM, they may contact a member of the executive board at any time. This member will ensure that the request for erasure is complied with without undue delay. If the personal data have been made public by the DGM and the DGM, as the controller, is obliged pursuant to Art. 17(1) GDPR to erase the personal data, the DGM shall take appropriate measures, including technical measures, taking into account available technology and the cost of implementation, to inform other controllers who process the published personal data that the data subject has requested from those other controllers the erasure of all links to, or copies or replications of, those personal data, insofar as processing is not necessary. The member of the executive board of the DGM will arrange what is necessary in the individual case.
e) Right to restriction of processing
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to request from the controller restriction of processing where one of the following applies: The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data. The processing is unlawful, the data subject opposes the erasure of the personal data and requests instead the restriction of the use of the personal data. The controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the establishment, exercise or defense of legal claims. The data subject has objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override those of the data subject. If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored at the DGM, they may contact a member of the executive board at any time. The member of the executive board of the DGM will arrange the restriction of processing.
f) Right to data portability
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to receive the personal data concerning them, which have been provided by the data subject to a controller, in a structured, commonly used and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Furthermore, in exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another controller, where technically feasible and provided that this does not adversely affect the rights and freedoms of others. To assert the right to data portability, the data subject may contact a member of the executive board of the DGM at any time.
g) Right to object
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to object, on grounds relating to their particular situation, at any time to the processing of personal data concerning them which is based on Art. 6(1)(e) or (f) GDPR. This also applies to profiling based on these provisions. The DGM will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defense of legal claims. In addition, the data subject has the right, on grounds relating to their particular situation, to object to the processing of personal data concerning them carried out by the DGM for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest. To exercise the right to object, the data subject may contact a member of the executive board of the DGM directly. The data subject is also free, in connection with the use of information society services, and notwithstanding Directive 2002/58/EC, to exercise their right to object by automated means using technical specifications.
h) Automated decisions in individual cases, including profiling
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator not to be subject to a decision based solely on automated processing—including profiling—that produces legal effects concerning them or similarly significantly affects them, provided that the decision (1) is not necessary for entering into, or performance of, a contract between the data subject and the controller, or (2) is authorized by Union or member state law to which the controller is subject and that law lays down suitable measures to safeguard the rights and freedoms and legitimate interests of the data subject, or (3) is based on the data subject’s explicit consent. If the decision (1) is necessary for entering into, or performance of, a contract between the data subject and the controller, or (2) is based on the data subject’s explicit consent, the DGM shall implement suitable measures to safeguard the rights and freedoms and legitimate interests of the data subject, which include at least the right to obtain human intervention on the part of the controller, to express their point of view and to contest the decision. If the data subject wishes to assert rights relating to automated decisions, they may contact a member of the executive board at any time.
i) Right to withdraw a data protection consent
Each person affected by the processing of personal data has the right granted by the European directives and regulations legislator to withdraw consent to the processing of personal data at any time. If the data subject wishes to exercise their right to withdraw consent, they may contact a member of the executive board at any time.

8. Legal basis of processing
Art. 6(1)(a) GDPR serves the DGM as the legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of any other service or consideration, the processing is based on Art. 6(1)(b) GDPR. The same applies to such processing operations that are necessary for carrying out pre-contractual measures, such as in cases of inquiries about our products or services. If our association is subject to a legal obligation under which the processing of personal data becomes necessary, for example to fulfill tax obligations, processing is based on Art. 6(1)(c) GDPR. In rare cases, the processing of personal data may be necessary to protect vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured on our premises and their name, age, health insurance data or other vital information had to be passed on to a doctor, a hospital or other third parties. Then the processing would be based on Art. 6(1)(d) GDPR. Finally, processing operations could be based on Art. 6(1)(f) GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if processing is necessary to safeguard a legitimate interest of our association or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not override those interests. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR).

9. Legitimate interests in processing pursued by the controller or a third party
If the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is the conduct of our association’s activities.

10. Duration for which the personal data are stored
The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data are routinely deleted, provided that they are no longer required for contract performance or contract initiation.

11. Statutory or contractual provisions for providing the personal data; necessity for contract conclusion; obligation of the data subject to provide the personal data; possible consequences of non-provision
We inform you that the provision of personal data is partly required by law (e.g., tax regulations) or may also result from contractual arrangements (e.g., information about the contracting party). In some cases, it may be necessary for the conclusion of a contract that a data subject provides us with personal data which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our association concludes a contract with them. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data, the data subject must contact a member of the executive board. A member of the executive board will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for contract conclusion, whether there is an obligation to provide the personal data, and what consequences the failure to provide the personal data would have.

12. Existence of automated decision-making
As a responsible association, we refrain from automatic decision-making or profiling.